Italy Legal PA and Receptionist Roles

For our offices in Rome and Milan, we are looking for enthusiastic, detail-oriented, and self-motivated Receptionists and Legal PAs.

Key activities/responsibilities

Legal PA:

• Directly support Partners, Counsels, and other senior legal professionals.
• Manage extensive calendars and diaries.
• Be the first point of contact for clients, internal staff, and other PAs.
• Monitor and respond to email and telephone inquiries.
• Participate in marketing and business development activities.
• Establish and maintain client relationships.
• Draft correspondence, legal documentation, forms, and contracts.
• Conduct legal research.
• Perform general secretarial and administrative tasks.

Receptionist:

• Be the first point of contact for visitors, greeting and welcoming them warmly.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Receive, sort, and distribute daily post and deliveries.
• Organize trips and manage expense reports and reimbursements.
• Order front office supplies and keep inventory of stock.
• Provide administrative support.
• Book travel, meetings, and accommodation.
• Support in organizing office events, appearances, and engagements.
• Handle any external commissions (mail, catering, etc.).

Skills and experience required for both roles:

• Experience working within a professional services firm.
• Excellent knowledge of written and spoken English.
• Proficiency in PC and main software: Outlook, Word, Excel.
• Demonstrate WFW’s core values of respect, sharing, communication, and integrity.
• Strong attention to detail with an interest in developing technical skills.
• Outstanding written and oral communication skills.
• Excellent organizational skills, including the ability to prioritize workload.
• Ability to communicate effectively with people at all levels and work confidently.
• Diplomatic, calm under pressure, with a ‘can do’ attitude.
• Ability to manage and prioritize multiple projects with tight deadlines.
• Team player who shares information across the broader team.
• Contribute to making WFW a firm they would recommend to others, respecting diversity and acting fairly and inclusively.

Other useful information:

• RAL: To be defined according to the candidate’s experience.
• Hours: Full-time position (shifts from 8:30 to 19:00).
• Benefits: Meal vouchers and medical insurance.

How to Apply:

• Please send your CV and a cover letter to ItalianRecruitment@wfw.com with the subject line: “Receptionist – Rome or Milan” or “Legal PA – Rome or Milan”.